RFQ Template
Vietnam Factory
Sourcing Edition
Get accurate quotes from Vietnam's top audited factories. This 8-section RFQ template is tailored for global buyers working with our 178+ verified factory network — with notes for Dolphin audit requirements, on-site inspection, and FTA documentation.
- 8-section template covering every spec your factory needs
- Factory qualification checklist aligned with 50-point Dolphin audit
- Pre-shipment inspection request fields (our team handles it)
- FTA documentation guidance — CPTPP, EVFTA, RCEP
- Free — no account required
178+ Audited Vietnam Factories
50-point Dolphin audit · Real photos · On-ground team
A complete RFQ helps our team match you to the right factory in our network — by process, volume, tolerance, and certification tier.
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8 Sections Every RFQ Needs
A complete RFQ means faster quotes from our factories — and a closer match to the right facility in our 178+ audited network.
Part Identification
- Part number & revision
- 2D drawing (PDF) + 3D CAD file (STEP/IGES)
- Part name and intended application
- Critical vs. non-critical dimensions flagged
💡 Factory tip: Our Vietnamese factory partners work fastest with STEP files. Including a 3D model typically cuts quote turnaround from 5 days to 2 days.
Material Specification
- Material grade (e.g., 6061-T6 aluminum, 304 SS, A380 die-cast)
- Acceptable substitutes (if any)
- ROHS / REACH compliance requirement
- Material certificate (mill cert / COA) required: yes/no
💡 Factory tip: Vietnam's factories source raw materials from certified domestic mills and ASEAN suppliers — specify "or equivalent approved by Dewin" to get the best local pricing.
Tolerances & Surface Finish
- General tolerance (ISO 2768-m or equivalent)
- Critical feature tolerances (call out individually)
- Surface finish Ra value
- GD&T callouts if applicable
💡 Factory tip: Our Dolphin audit scoring tracks a factory's CMM capability and typical achievable tolerance. We match your tolerance requirements to the right factory tier.
Quantity & Delivery
- Sample/prototype quantity (typically 3–10 pcs)
- First production run quantity
- Annual volume forecast
- Target delivery date
- Destination port (for freight quotation)
💡 Factory tip: Vietnam factories respond well to annual volume forecasts. Even rough estimates (e.g., "est. 10,000/year") help them optimize pricing and plan capacity.
Finishing & Coatings
- Post-processing required (anodize, powder coat, painting, plating)
- Color specification (RAL, Pantone, or sample)
- Coating thickness requirements
- Masking / keep-out areas
💡 Factory tip: Vietnam has strong anodizing and powder coating infrastructure. We inspect finishing quality as part of the 50-point Dolphin audit on every factory.
Quality & Certifications
- Factory certification required (ISO 9001, IATF 16949, etc.)
- Inspection documents needed (FAIR, PPAP, CMM report, COC)
- AQL level (e.g., 1.0 Major / 2.5 Minor)
- Pre-shipment inspection: yes/no (Dewin on-ground team available)
💡 Factory tip: Dewin's on-the-ground team can perform pre-shipment inspection at no extra charge for qualified orders. Flag this requirement early — we'll assign an inspector to your factory.
Packaging & Export
- Packaging type: bulk / individual bag / carton
- Export carton dimensions & max weight
- INCOTERMS: FOB Vietnam port or CIF destination
- Country of origin marking required
- Special export documents (packing list format, HS code)
💡 Factory tip: Most global buyers use FOB Vietnam port — it gives you full control of freight and clearly establishes Vietnam origin, which qualifies for preferential rates under 16+ FTAs.
Commercial Terms
- Payment terms (30/70, 50/50, T/T, L/C)
- Quote validity period (suggest 30 days)
- NDA requirement: yes/no
- Sample approval process
- Technical contact name & email
💡 Factory tip: For new supplier relationships, 50% deposit / 50% on shipment is standard in Vietnam. For established relationships, net-30 or T/T 30 days after B/L is common.
Your RFQ Drives Our
50-Point Factory Match
When you submit an RFQ through Dewin, our team doesn't just forward it to any factory. We cross-reference your requirements against our Dolphin Audit database — matching tolerance requirements, certifications, capacity, and finishing capabilities to the right factory in our 178+ network.
A complete RFQ (8 sections, all fields filled) gets you a factory match within 24 hours. An incomplete RFQ means our team needs to call you back — adding days to your sourcing cycle.
Learn about the 50-point Dolphin Audit →The 5 Dolphin Audit Categories
Equipment & Capacity
Machine age, type, precision, and production capacity per shift
Quality System
ISO certs, inspection equipment, CMM capability, SPC usage
Human Resources
Skilled operator count, engineer-to-worker ratio, training records
Supply Chain
Raw material sourcing, supplier vetting, incoming inspection
Facility & Safety
Workshop condition, cleanliness, environmental compliance, fire safety
Why this matters: Every factory in our network has been personally visited and scored. We have 1,700+ real photos of production floors, equipment, and quality labs — not stock images.
RFQ Readiness Checklist
Check off what you have ready — see how complete your RFQ package is before you submit.
Check items as you complete them
Ready to Meet Your
Vietnam Factory?
Submit your drawing directly and our on-ground team will match you to the right audited factory in 24 hours. Real photos. Real audits. Real quotes.
178+ audited factories · 50-point Dolphin audit · 1,700+ real factory photos · 16+ FTAs